Knight Frank
AGENTIC TENDER WORKSPACE

Every stakeholder gets a workspace—and an AI colleague.

Move one governed tender from site requirement to final client decision without losing evidence, ownership or human control.

01

Site Team / SMEDefine the need and validate technical facts

02

ProcurementPrepare, check and coordinate the tender

03

Limited Tender CommitteeChallenge risk, governance and recommendation

04

ClientReview outcomes and retain final authority

05

VendorPrepare a compliant, evidence-backed response

06

KF ExecutiveMonitor outcomes, exposure and decisions

⌾

Human authority is preservedAgents prepare, analyse and recommend. Named people approve and issue.

PRESENTATION DEMO

Welcome to ProcureAI

Choose a stakeholder workspace or enter its dummy credentials.

or use dummy credentials

Demo-only accounts. Do not use these credentials for a production environment.

KF ProcureAIKnight Frank
Demo workspaceInternal drafting only
VH
Vivien HewProcurement
Procurement / NTP-2026-041
✓ All changes saved
02Procurement Workspace

Turn an approved need into a controlled tender pack.

Coordinate documents, exceptions and governance while the human owner retains issue authority.

VH

HUMAN OWNERVivien HewProcurement Lead

+
✦

AI COLLEAGUETender Orchestration AgentDrafts, checks and coordinates

Online
SITE PROJECT REGISTER

Projects & Scopes of Work

Kick-start a requirement, assign a traceable Project ID and hand a complete brief to Procurement.

3Tracked projects
2Active scopes
1Awaiting handoff
9Qualified vendors
Site project registerSelect a project to open its working scope
Project IDProject / ScopeClientLocationStatus
Suggested vendor poolSecurity systems scope
AI matched

Vendor suggestions are a sourcing aid. Procurement validates eligibility, conflicts and the final invitation list.

DRAFT IN PROGRESS

CCTV, card access & panic button upgrade

Menara Sentral Vista · Notice to Procure · Created 16 Jul 2026

1IntakeSite Team
2Draft & checkAI crew
3ResolveCase owners
4ApproveLTC / Client
5TenderProcurement
01

Describe the need

Known facts are carried into every output.

6 of 7 complete
Required for drafting
This determines the migration and testing method.
X

Contract Amount Form — Security Upgrade.xls172 rows · supplied workbook

Verified
⌁

KF Contractor Safety Requirements v4.2Approved clause library

Current
✦

Agent crew

Preparing a review-ready pack

Ready
IN
Intake AgentCollect facts & identify gaps
Waiting
SW
SOW Drafting AgentDraft measurable requirements
Waiting
RC
Requirements & RiskCheck controls & exceptions
Waiting
PS
Pricing ScheduleSynchronise 172 workbook rows
Waiting
⌾

Human control activeAgents can prepare and recommend. Only named people can approve or issue.

Case activity

VH

Vivien created this caseToday, 09:42

✦

Workbook structure indexed172 rows · 4 formulas protected

＋
SITE TEAM / SME

Kick-start a project or SOW

Create the traceable project record first. The Site Scope Agent will use these facts to prepare the Procurement handoff.

3 recommended
Dummy prototype list. Procurement must perform qualification and conflict checks.
✦

Agent crew is working

Reading the case evidence…

IN

Intake AgentQueued

○
SW

SOW Drafting AgentQueued

○
RC

Requirements & RiskQueued

○
PS

Pricing ScheduleQueued

○
✦
OPENCLAW WORKSPACE AGENT

Preparing workspace briefing

✦

Agent is reviewing this workspace…Using the current project, evidence, decisions and role boundaries.

Recommended next actions

    Risks and checks

      Agent-prepared deliverables

      Assign a task to this agent

      The agent will work from the current project and this workspace's permitted context.

      Ready
      Do not include passwords, API keys or confidential personal data.
      TRACEABLE AGENT TASK

      TASK-2026-0001

      Linked to PRJ-2026-041

      Awaiting human review
      Human review requiredAisha Rahman must decide whether this work advances.
      ⌾

      Human control activeThis briefing is advisory. The agent cannot approve, submit a quotation, issue a tender, award or sign.

      ✓
      DRAFT COMPLETE

      Review-ready tender pack

      4 agents completed · 1 exception needs a person

      4Outputs prepared
      172Rows reconciled
      96%Completeness
      1Open exception
      !
      AMBER · OPERATING CONSTRAINT

      Permitted system downtime is not confirmed

      Open

      The source workbook requires integration and testing with the Fire Control System. The migration method cannot be finalised without an approved downtime window.

      ⌁

      EvidenceContract Amount Form · Notes: Integration with Fire Control System

      SOW v0.1AI prepared · human review required

      Scope of Work: Security Systems Upgrade

      1. Objective

      2. Systems and locations

      Supply, install, configure, test and commission CCTV surveillance, card access control and panic button systems at .

      3. Mandatory requirements

      • Integrate all access-controlled doors with the Fire Control System at the Ground Floor Control Room.
      • Provide HIRARC, permits, PPE and contractor all-risk insurance before mobilisation.
      • Complete testing, training, as-built documentation, warranties and handover.
      Source: Contract Amount Form, rows 1–172 · KF Safety Requirements v4.2
      Contract Amount FormStructure and formulas preserved
      ✓ 172 / 172 rows mapped
      No.Description of workLocationQty / UnitStatus
      1.0Insurance requirements—L/SumMapped
      2.0Preliminaries, safety & HIRARCSiteL/SumMapped
      3.1Card access control systemDoorsUnitsMapped
      3.3CCTV surveillance systemAreasUnitsMapped
      3.5Panic button systemGF / L2 / L3UnitsMapped
      ✓

      Workbook indexed172 rows, structure fingerprint retained · 09:44

      ✓

      Approved clauses retrievedKF Contractor Safety Requirements v4.2 · 09:45

      ✓

      Cross-document checks completedScope ↔ pricing ↔ requirements · just now

      VH

      Human review pendingOutput cannot be issued until approval is recorded

      Next gate: Procurement reviewResolve the open exception before sending for review.